The 7 Best Apps for Getting Your Life Organized, According to the Pros

published Jan 14, 2021
We independently select these products—if you buy from one of our links, we may earn a commission. All prices were accurate at the time of publishing.
Post Image

In ancient times (heh), people used paper — lots of it — to remember, note, share, swap, and organize. Since the dawn of “there’s an app for that,” society (and lives) have become slightly more streamlined. But which app is the best app for organizing? We asked the experts for their top picks. 

Amy Tokos, owner of Freshly Organized, Omaha and NAPO president elect, lists this as one of her top three organization apps. This all-in-one list maker works across platforms, integrates with Google and Dropbox, and syncs with your wearable tech. There’s a team option that links various users and task reminders. 

Twobird works by turning your email inbox into a to-do list. It sorts emails by day (Today; Yesterday; This Week: This Month; etc.) and allows you to set reminders, create and share notes, and edit labels and functions, among other intuitive moves. A team-work bonus: Sharing and editing isn’t limited to app users. 

This hyperlink service helps you eradicate the back and forth of scheduling and accidental overbooking, since everything is dedicated and delineated for you, your client, vendor, or friend. Calendly works with Google, Outlook, and Office 365 calendars, as well as with apps like Salesforce and Zapier. 

Think of this as your digital notebook that lets you sync lists, tasks, and notes across your devices. Another favorite of Tokos, the cloud-based app can be customized to fit your personality and thinking patterns. Of note: The app’s free version isn’t as slick or inclusive as the pricey Premium package. 

Raise your hand if you’ve hit the “Forgot my password” tab only to get locked out again because you reused the old one. This handy app completely erases that frustration and time suck. The password vault remembers your logins, and can help generate strong passwords. Alerts also let you know if your data is at risk of being compromised.

With this highly intuitive tracker, time management has a manager. The app monitors your daily activities across platforms to give you real-time feedback on how you use (or don’t use) the hours in your day. You define your day: There’s a 12-hour option and a 24-hour option. Plus, Toggl also has a website tracker that indicates which sites you visit for longer than 10 seconds. 

The cloud-based hub formerly known as Google Suite, aka G suite (Google apps) is the ultimate go-to for collaboration. There are drives, calendars, docs, spreadsheets, chats, and even photos. All are shareable, all are linkable, and all are available for a low monthly fee. It’s great for coordinating nearly everything with your small business or extended family.